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Bylaws
BYLAWS OF BROOK RUN NEIGHBORHOOD ASSOCIATION
ARTICLE 1. NAME
The name of the Association shall be Brook Run Neighborhood Association. ARTICLE 2. BOUNDARIES
The boundaries and service territory of the Association shall be NE 38th Avenue on the north, East 53rd Court on the east, East 49th Street on the west and Stream Side Circle on the south. These boundaries are indicated on a map attached to these bylaws. ARTICLE 3. PURPOSE
The Association is organized to: 1) enhance the quality of life of the people who live and work in the neighborhood; 2) preserve and enhance the residential character of the neighborhood; 3) strengthen communication between and among the Association’s residents, property owners, business owners, Homeowners Associations, Polk County and the City of Des Moines; 4) ensure all existing and projected infrastructure systems are managed or developed so they enhance the physical, visual and spatial qualities of the neighborhood; 5) provide opportunities for its citizens to celebrate and promote the neighborhood. ARTICLE 4. MEMBERSHIP AND VOTING
Section 1. Membership Eligibility. Membership in the Association is open to all persons over the age of 18 who are residents or property owners, or who own or operate businesses or other organizations located within the boundaries of the Association. Section 2. Registration and Voting. Any person who is eligible for membership in the Association may become a member upon completing a form indicating the person’s desire to become a member of the Association and payment of the annual dues. Each member of the Association shall be entitled to one vote on each matter submitted to a vote of the members; provided however, that business and other eligible organizations may have only one voting membership. Section 3. Termination. Members shall be terminated from the current membership who are no longer residents, property owners or business owners within the Association’s boundaries or do not remain current with annual dues. ARTICLE 5. ASSOCIATION MEETINGS
Section 1. Annual Meeting. An annual meeting shall be held during the month of January in each year, with the exact date, time and place to be established by the Board of Directors, for the purpose of electing officers, collecting dues and transacting other such business as may be necessary. Section 2. Quarterly and Special Meetings. Three quarterly meetings shall be held in addition to the annual meeting. Special meetings may be called by the Board of Directors. Section 3. Place of Meetings. The Board of Directors may designate any place within Polk County, Iowa as the place of meeting for any annual, quarterly or special meeting. Section 4. Notice of Meetings. Notice of each meeting shall be provided at least five days before the meeting. Section 5. Minutes. Minutes of Board meetings will be available at all meetings. Copies of the minutes of the most recent meeting shall be available for members. Section 6. Quorum. For any actions taken, a quorum shall consist of not less than four members. Section 7. Voting Requirements. Votes shall be carried by a majority of members present and voting unless otherwise required by law. Members must be present to vote. Section 8. Open Meetings. All of the aforementioned meetings shall be open to the public. ARTICLE 6. BOARD OF DIRECTORS
Section 1. General Powers. There will be a Board of Directors which shall exercise all powers vested in it by the general membership and shall be responsible for the business of the Association. Section 2. Number. The officers of the Board of Directors shall be President, Vice President, Secretary and Treasurer. The Board of Directors shall consist of seven members, including the officers of the Association, elected by the members. Section 3. Directors shall be voting members of the Association in good standing prior to election to the Board of Directors. Section 3. Terms. All Board of Director and officer positions shall be filled for two-year terms with the President, Vice President, Treasurer and one (1) board member elected in even-numbered years and the Secretary and two (2) board member elected in odd-numbered years. Board members shall serve no more than three consecutive terms unless due to special circumstances presented and approved by a majority vote at the annual membership meeting. Section 4. Board Meetings. The Board of Directors shall meet no less than four times a year and meetings shall be scheduled at the annual meeting for the forthcoming year. These meetings will be held preferably three weeks in advance of the regularly scheduled quarterly Association meetings. In addition, special meetings of the Board may be called by the President and must be called by the President at the request of at least three board members. The purpose of each meeting shall be stated in the notice to Board members in advance of the meeting. Section 6. Majority Vote. A majority of the Board of Directors shall constitute a quorum and an affirmative vote of the majority of all Directors present and voting shall be required for approval of any action. Section 7. Meeting Attendance. Missing three consecutive Board meetings shall be construed as resignation from the Board. Board membership may be reinstated only by a majority of the remaining Board members. Section 8. Resignation. Any director of the Association may resign at any time by giving written notice to the President of the Association. The resignation of any director shall take effect upon receipt of notice thereof or at such later date as shall be specified in such notice; and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective. Section 9. Removal. Any director of the Association may be removed, either for or without cause, at any special meeting of the Board of Directors by the vote of a majority of the Board of Directors or by a vote of two-thirds (2/3) of the general members attending a regular or special meeting. Section 10. Vacancies. Any vacancy in the Board of Directors through death, resignation or removal shall be filled by action of the Board of Directors. A director so appointed to fill a vacancy shall be appointed for an unexpired term of his or her predecessor in office and until the appointment of his or her successor. ARTICLE 7. DUTIES OF OFFICERS
Section 1. President. The President shall preside at all Association and Board of Directors meetings. The President shall present a progress report to the membership during the annual meeting. The President or the President’s designee shall be the Association’s representative on issues before the Des Moines City Council, any city board or commission, the media or a public forum. Section 2. Vice President. In the absence of the President, the Vice President shall perform the duties of the President and other duties as assigned by the President or as determined by the Board. Section 3. Secretary. The Secretary shall keep the minutes of the meetings of the Board of Directors and the Association. The Secretary shall be the custodian of all records of the Association, shall maintain an accurate list of members and shall provide notice of meetings to members and Directors. The Secretary shall be responsible for making copies of the minutes available to the members. Section 4. Treasurer. The Treasurer shall oversee and keep an itemized report of all funds received and spent of behalf of the Association. As funds accumulate, the Treasurer shall pay all obligations as authorized by the Board and shall make a regular report to the Board. The Treasurer shall prepare an annual financial report and budget to be received at the annual meeting. ARTICLE 8. COMMITTEES
Section 1. Establishment. The President with the approval of the Board may establish committees as necessary for the purposes of the Association. The President with the approval of the Board shall appoint members to the committees. Section 2. Report. All committees shall report to the President and the Board of Directors. ARTICLE 9. ELECTIONS
Section 1. Election Time. Regular elections shall take place at the annual meeting. The Board shall fill vacancies that may occur between regular elections, and additional nominations may be submitted from those in attendance at the next membership meeting. Section 2. Nominating Process. Nominations for open Board of Directors positions shall be taken from the floor at the annual meeting. Section 3. Duties. Officers and other members of the Board of Directors shall assume their duties immediately following their election and shall serve until their successors are elected and take office. ARTICLE 10. FINANCES
Section 1. Dues. Annual dues shall be established by the Board of Directors with the approval of the membership. Section 2. Treasurer’s Report and Budget. The Treasurer shall prepare an annual report and budget to be received at the annual meeting. The Treasurer shall also provide a report to be presented at each Board meeting. Section 3. Records. The financial records of the Association shall be reviewed by the Board of Directors on an annual basis. The Treasurer shall provide any and all Association financial records to the Board upon request. ARTICLE 11. APPROVAL AND AMMENDMENT OF THE BYLAWS
Section 1. Approval. The bylaws, upon being presented to the membership, shall become effective upon approval of a majority vote of the members voting. Section 2. Amendments. Proposed amendments to the bylaws shall be provided to the membership at least 10 days prior to the meeting at which the proposed amendment is to be considered. Any amendment of the bylaws shall require a two-thirds (2/3) majority vote of those present and voting at Association meetings.
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For any questions, please email BrookRunNA@gmail.com or call 515-344-3355. |
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